Xerox Workplace Solutions provides secure, cloud-based print and scan management for today’s hybrid workforce. Designed to support flexible working, mobile users and distributed teams, it enables employees to print, scan and manage documents securely from virtually any device, location or network while giving IT complete visibility and control.
Print securely from anywhere.
Protect every document automatically.
Enable flexible hybrid working.
Control your entire print fleet.
Hybrid working has fundamentally changed how organisations manage print and document workflows. Employees expect secure access to business documents whether they’re working in the office, from home or on the move, while IT teams need greater visibility, security and control across increasingly distributed print environments.
Xerox Workplace Solutions delivers a cloud-native platform that simplifies secure printing and scanning without the need for traditional print servers. Supporting mobile devices, user authentication, policy enforcement and cloud storage integration, it enables organisations to create a secure, scalable and flexible print infrastructure that supports modern ways of working.
Employees require secure access to print and scan services across multiple locations without compromising productivity or user experience.
Organisations must protect confidential documents while maintaining compliance across increasingly distributed print environments.
Traditional print servers create unnecessary complexity, increase maintenance requirements and reduce organisational flexibility.
Without centralised reporting, organisations struggle to understand print usage, optimise costs and improve operational efficiency.
Employees expect seamless printing and scanning from laptops, smartphones and tablets regardless of location or operating system.
Authentication options are compatible with a wide range of industry-standard secure readers and cards. Chose card, cardless, or even mobile device-based authentication using NFC, the Xerox® Print Portal App and a QR code to unlock devices. Use essential print rules to take control of costs and restrict access to devices/features at the user/group level.
Make printing from mobile devices flexible and easy. Send print jobs from Windows OS devices, Google Chromebooks, Mac OS, Linux, and mobile app printing for iOS, Android and Windows Surface tablets. With a traditional pull printing workflow, send jobs to a single queue for release and retrieve when ready.
Administrators can closely monitor printing across the organisation with consolidated fleet reporting and accounting capabilities. An at-a-glance dashboard provides rapid insights into print activity and status. The ability to see top users by departments or usage mode helps administrators take control of costs.
Single sign-on (SSO) capability to any SSO enabled service on your printer — such as cloud connector apps and more. Conveniently authenticate at the printer once with your card badge, mobile device or credentials and then securely access all your MFP SSO enabled apps without having to perform any additional, time consuming log-in steps.
Modern organisations need print infrastructure that is as flexible as their workforce. Cloud-based print management removes the complexity of traditional print environments while improving security, mobility and operational efficiency.
Xerox Workplace Solutions enables secure, policy-driven printing and scanning from virtually anywhere, giving organisations greater control while delivering a seamless user experience across hybrid workplaces.
Pinnacle helps organisations modernise document workflows through intelligent print management, cloud technologies and managed services. Xerox Workplace Solutions forms part of a secure digital workplace strategy that improves flexibility, strengthens governance and supports long-term business growth.
Employees can securely print and scan from laptops, smartphones and tablets without relying on office-based print servers. Native support for iOS, Android and Chromebook devices enables flexible working while reducing delays and improving productivity.
Cloud-hosted infrastructure removes the need for on-premise print servers while integrating seamlessly with Microsoft 365, OneDrive, Google Drive and Dropbox. Centralised administration simplifies print management across multiple locations.
Secure Print Release, user authentication, encryption and policy enforcement ensure documents are only released to authorised users. These controls help organisations strengthen compliance while reducing the risk of confidential information being exposed.
Cloud-based print management reduces unnecessary printing through policy enforcement, secure release and usage monitoring. Organisations benefit from lower paper consumption, reduced waste and improved environmental performance.
Employees enjoy a consistent, intuitive printing experience whether working in the office, remotely or on the move. Mobile printing, single sign-on and seamless cloud connectivity simplify everyday document workflows.
Centralised dashboards provide real-time visibility into device usage, costs and user activity across multi-vendor fleets. IT teams can enforce print policies, optimise resources and manage security from a single cloud platform.
